Needle AI email assistant

Your inbox, already processed.

Needle is an AI email assistant for Gmail and Outlook. It helps users read, summarize, search, organize, draft, and send email with user approval. Needle uses Gmail and Calendar access to provide inbox summaries, email search, draft suggestions, follow-up tracking, calendar request handling, and pre-send checks.

Works with Gmail and Outlook. Nothing is sent without your approval.

Approval-first sending 30-40% time focus Private by design
Ask Needle anything in your inbox

Good morning, Berke

Needle processed 184 emails.

Gmail + Outlook synced

Free Inbox X-Ray

See what your inbox is quietly costing you.

Before asking people to switch email clients, Needle gives them a reason to care: a scorecard of buried follow-ups, promises, risk, relationship decay, and important work hidden under low-value email.

Needle scan preview

Your inbox has hidden work.

Live audit hook
Follow-up Debt 62 14 threads need action
Haystack Score 71 Important work is buried
Promise Debt 9 Open commitments detected
Risk Scan 4 Money / reputation risks
2 investor/customer emails may need a reply this week.
5 promises have no owner or next action.
1 draft may sound too defensive before sending.

The hidden workload

Your inbox is not messages. It is unfinished work.

Normal inboxes show you messages. Needle shows you what each message means and what needs to happen next.

Decisions you forgot
Replies you owe
People waiting on you
People you are waiting on
Promises hidden in threads
Calendar requests buried in text
Risky emails sent too fast
Important attachments lost forever

Before / After

Stop opening the inbox to figure out where to start.

Before Needle

Inbox

  • 184 unread emails
  • Search manually
  • Remember follow-ups yourself
  • Write every reply from scratch
  • Miss deadlines hidden in threads
After Needle

Needle Desk

  • 5 decisions
  • 9 drafts ready
  • 7 follow-ups tracked
  • 2 deadline risks
  • 31 emails summarized

Not another inbox

A decision layer above Gmail and Outlook.

Needle does not reorganize email by folders. It reorganizes email by what needs to happen next.

Normal inbox Needle
Shows unread messages Shows decisions, drafts, risks, and waiting items
You search manually Needle extracts context, files, and promises
You remember follow-ups Needle tracks follow-up debt automatically
You write from scratch Needle prepares drafts for approval

AI Secretary Desk

Start with decisions, drafts, and follow-ups, not an inbox.

Needle sorts email into operational modules and opens each item into the actual thread, summary, risk, and suggested action.

Needs your decision

Surfaces emails where approval, direction, or a clear choice is required.

Ready drafts

Prepares replies in your voice with short, long, and firmer alternatives.

Waiting on others

Tracks open loops and drafts a follow-up when someone misses an ETA.

Calendar requests

Finds available times, protects focus blocks, and suggests the reply.

Promises & deadlines

Extracts promises, owners, dates, and risk before the work slips.

Risk / legal / finance

Flags sensitive numbers, tone problems, scams, and missing answers.

Promise detected

"We'll send the proposal by Monday."

Monday passed. No proposal received.

One email becomes workflow

One messy thread. Seven prepared actions.

When someone asks for a proposal, a meeting, a deadline, or a decision, Needle turns the thread into structured work instead of another message to process manually.

Incoming email

“Can you send the revised proposal by Friday and confirm whether onboarding can start next week?”

  1. SummaryCustomer wants revised proposal and onboarding answer.
  2. IntentCommercial evaluation, likely near decision.
  3. DraftReply prepared in concise commercial tone.
  4. TaskSend revised proposal by Friday.
  5. CalendarCheck onboarding availability for next week.
  6. Follow-upPing if no answer after 3 business days.
  7. RiskPricing attachment missing from draft.

Core intelligence

Everything your AI email assistant should already know.

Needle turns the feature list into one calm workflow: read the message, prepare the response, remember the relationship, track the loop, and protect the send.

01

Needle reads

Summaries, sender intent, urgency, attachments, promises, and deadlines.

02

Needle drafts

Replies in your voice, with short, long, formal, and firmer alternatives.

03

Needle remembers

Company, role, preferred tone, open issues, relationship type, and history.

04

Needle tracks

Follow-ups, waiting status, owners, tasks, dates, and slipping commitments.

05

Needle protects

Scam signals, risky tone, legal or finance flags, and missing-answer warnings.

Draft Queue

Approve work instead of doing it from scratch.

For every important email, Needle prepares context, intent, suggested action, alternative tones, risk warnings, and the draft itself.

Ready-to-send drafts

Needle Queue

9 ready
Suggested reply

Thanks for the note. We can send the traction summary before Friday and include a short call option for next week.

Concise Formal Commercial
Today’s Needle Brief

Thursday, 08:30

Processed
5emails need your decision
9drafts are ready for approval
7people are waiting on you
3calendar requests need scheduling
2deadline risks need attention
31low-priority emails summarized

Daily habit loop

Every morning, your inbox is already briefed.

Needle Brief is the retention hook: a daily executive summary of decisions, drafts, waiting items, promises, calendar conflicts, and risks. Users learn to approve work instead of checking email.

Ahmet Yilmaz

CFO, Acme

Relationship
Enterprise prospect
Last interaction
Asked for revised pricing.
Open issue
Waiting for ROI-based proposal.
Tone
Formal Turkish, concise.
Suggested next step
Send commercial response before Friday.

Relationship Memory

Needle remembers the relationship, not just the thread.

Every email updates Needle's understanding of the person, company, promises, tone, and context, so every draft gets smarter over time.

Company and role Preferred tone Open promises Follow-up history

Beyond email replies

Needle prepares the meeting and protects the send.

The strongest marketing angle is not “write faster.” It is “walk in briefed and send emails you will not regret.”

Meeting Brief

Ahmet Yilmaz, CFO at Acme

  • Last asked for revised pricing and ROI comparison
  • Open promise: send onboarding timeline
  • Relevant files: Proposal_v3.pdf, Pricing.xlsx
  • Recommended objective: get verbal approval
  • Tone: formal, concise, commercial
Pre-send Guard
This is unacceptable. You said you would send this last week.
Needle warning

This may sound defensive and escalatory. Make it firm but calmer?

Make calmer Make firmer Shorten Send anyway

Calendar, promises, search

An assistant that knows what the email is asking for.

Scheduling, without the back-and-forth.

Email

"Are you free next Tuesday afternoon?"

Needle

You are free 14:00-15:00 and 16:30-17:00. Avoid 15:00-16:00 because you have a focus block.

Promises and follow-ups stay visible.

  • Promise by me: revised proposal tomorrow
  • Promise by them: CFO review by Monday
  • Follow-up date: ping in 3 business days
  • Risk: high if deadline is near

Ask your inbox anything.

Who do I owe a reply to?
Find the contract Enes sent last month.
What promises did I make to investors this week?
Which customers are waiting for pricing?
What changed in this negotiation thread?

Trust first

Your email is private. Needle treats it that way.

Email trust is not optional. Needle prepares the work, but you stay in control of access, memory, and sending.

Nothing sends without approval
User can delete memory
No training on customer email data
Gmail and Outlook permissions explained clearly
Encryption at rest and in transit
Google, Microsoft, and SOC 2 roadmap
What is Needle and why does it request Google data?

The purpose of Needle is to help users manage Gmail and Outlook email more efficiently by turning email threads into summaries, searchable context, follow-up reminders, draft replies, calendar scheduling items, and pre-send risk checks.

Needle is an AI email assistant for Gmail and Outlook. It helps users read, summarize, search, organize, draft, and send email with user approval. Needle uses Gmail access to show inbox content, summarize threads, search email, prepare draft replies, track follow-ups and commitments, and review outgoing emails before sending.

Needle uses Google Calendar access to identify and manage scheduling requests from email. Needle does not send emails automatically; users review and approve outgoing messages before they are sent.

What does Needle access?

Needle requests only the Google account, Gmail, and Calendar permissions needed to provide user-facing email summaries, inbox search, draft suggestions, follow-up tracking, calendar request handling, and pre-send checks.

Can Needle send emails automatically?

No. The product promise is approval-first: Needle prepares work, drafts responses, and flags risks, but the user approves before anything is sent.

Can I delete relationship memory?

Yes. Memory must be user-controlled, editable, and deletable so people understand Needle is assisting them, not trapping their data.

Do you train models on customer emails?

No customer email data should be used for model training. This belongs visibly on the landing page because inbox access is the biggest conversion objection.

Built for high-stakes inboxes

Choose the desk that matches your work.

Founder inbox insurance for investors, customers, hiring, and partnerships.

Before

Investor asks for updated metrics. The thread gets buried for four days.

Needle

Flags it as high priority, prepares a concise update, and warns about confidential numbers.

Outcome

You approve the reply in 30 seconds and the relationship stays warm.

Personal ROI

How much does your inbox cost every month?

Give visitors a quick number before asking them to sign up. The calculator makes the 30-40% time-saving promise feel personal instead of generic.

Estimated monthly time saved 82 hours Assumes Needle reduces email handling by 40% for high-email users.

Early access

Join the first high-email users building the Needle AI email assistant.

We are onboarding a limited number of founders, sales teams, and executives manually. Start with an Inbox X-Ray, then turn the report into your daily Needle Brief and AI Secretary Desk.

Regulatory Compliance

Google OAuth API Disclosure

Needle uses Google OAuth credentials to securely process your inbox data. Your security, privacy, and data sovereignty are protected by design under strict Google verification parameters.

How Data Is Requested & Used

Needle requests access to your Gmail account to read, search, organize, and compile summaries or suggested drafts. Google Calendar access is used solely to cross-reference scheduling requests. Needle operates strictly on an approval-first layout; no email is ever sent automatically.

Limited Use Policy

Needle's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. Customer email data is strictly private and is never used to train machine learning models.